Job Title: Training & Resource Co-Ordinator

Reporting to: Business Unit General Manager

Business Unit: Omexom Ireland

Purpose of the Position:

This position will support all aspects of the Omexom Institute in planning, organising and administering training and associated events.

The role involves working within the Institute team, whilst also interfacing on a regular basis with our Human Resources and business unit teams to ensure optimum training delivery.

The jobholder will contribute to the continuous development of the Omexom Institute through flexibility and adaptability to meet business requirements.

This role will also support our specialised, remote recruitment team by strengthening our local presence in the labour market, assisting in candidate sourcing, application reviews, vacancy postings and attending recruitment events.

Responsibilities & Duties:

Including, but not limited to the following:

· Co-ordinate and organise training courses and Institute / training related events

· Source appropriate training providers across all required disciplines

· Assist in transition from Power Records to BisTrainer

· Provide overall management support for BisTrainer system to ensure accurate input and retention of employee training records and reports

· Implement and manage training calendar on BisTrainer and support business units in proactively arranging, booking and attending training courses

· Provide administrative support on the UP training platform

· Assist in the maintenance and updating of content on IMS pages, including document management

· Draft and issue companywide communications on behalf of the Institute regarding training and events, along with weekly positive intervention reports

· Manage and update organisation charts to ensure they accurately reflect current business unit structures and employees

· Support the management of the Omexom Graduate, Apprentice and Intern programmes

· Assist with general administration associated with the running of training courses

• Assist with the development of best-in-class recruitment processes, ensuring a seamless candidate experience

• Assist in sourcing candidates through various channels, including job portals and networking events

• Post job vacancies and manage applications

• Review applications, shortlist candidates, and coordinate interviews

• Represent the company at recruitment events and job fairs to attract potential candidates

• Provide administrative support to the recruitment team and ensure local hiring initiatives align with business needs

• Support pre-employment communication and onboarding of new employees

Governance:

Interfaces and relationships with key stakeholders:

· Head of HR

· Omexom Institute Business Partner

· Learning & Development Business Partner

· Regional HR Business Partner

· Business Unit teams

· Ireland Business Unit General Manager

· Operations Manager and Project Managers

· External training providers

· Recruitment Team

Person Specification

Qualifications and experience

The jobholder must be a results focused self-starter with the enthusiasm, motivation and initiative to succeed in this role, possessing:

· A minimum of 5 years recent experience in providing administrative support within a busy office environment.

• A good standard of educational attainment, with a minimum requirement of a pass in English and Maths at Ordinary Level (grades O1-O4) or Higher Level (grades H6 or above) in the Leaving Certificate.

· Sound IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

· Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.

· Be able to work under pressure, be a team player and have a high level of self-motivation.

· Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Skills and personal attributes

· Communication and Influencing Skills - express ideas and information accurately and clearly, both orally and in written form

· Influence - inspires, enables and develops others in pursuit of business unit success

· Collaboration - builds and benefits from effective internal and external relationships

· Project Management – works under pressure to meet multiple deadlines

· Drive & Commitment - demonstrate passion about delivering to support the achievement of the Business Unit objectives

· Stakeholder Management - management of internal and external stakeholders as appropriate

Desirable criteria

· Previous administrative experience working within Recruitment / Training / HR

· Experience of recruitment processes / interview management

General

The role will be based from our office in Cashel. The jobholder must have the ability to be flexible and travel as required.

Values

In line with Omexom’s values, the jobholder must the following qualities:

Team Spirit & Generosity –able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment –enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship –continually strive to improve processes and introduce new initiatives to improve efficiency.